Payment Terms Matrix

The Terms matrix provides the ability to define Payment Terms so the Due Date and Discount Date can be automatically calculated.  This matrix should contain a row for each Payment Term.  The Payment Term code will need to be included in the Vendor Master file or Open PO file that is transferred to DataServ.  This will depend upon your configuration. 

To access the Terms Matrix, select the Configuration Option from the Dashboard:

Then select "Matrix - Terms" from the left vertical menu:

In the example above, there is a Payment Term Code defined as "NT30".  This Term Code should be passed in one of the data files so it is either associated with a Vendor or a PO.

The Due Date and Discount Date fields will be calculated as follows:

• Due Date = Invoice Date + Days Net
• Discount Date = Invoice Date + Discount Days Net

To make changes to the matrix:

• To add a new row to the matrix
  • Click "Add Row"  
  • Click "Edit" to edit the row that was just added
  • Fill in the fields
  • Click "OK"
  • Click "Submit" to save the changes

• To delete a row from the matrix
  • Click the checkbox next to the row(s) that should be deleted
  • Click "Delete Row"
  • Click "Submit" to save the changes

• To edit a row in the matrix
  • Click "Edit" on the row that needs to be edited
  • Modify the fields that need to be changed  
  • Click "OK"
  • Click "Submit" to save the changes